A permit condition, a revised drawing, a variation order: on a live site, change never stops, and every contractor holds its own copy. AODocs links each change to the work packages it binds, retires the superseded revision for everyone, contractors and suppliers included, and works above the project platforms you already run. Crews wait on fewer documents, and none of them builds from the wrong one.
Works alongside Autodesk Forma, Procore and Oracle Aconex. Your cloud, your storage, your LLM.
A permit condition tightens a setback; a revised drawing moves a cable route. On a folder tree, someone must remember which packages it touches, email each contractor and hope the old PDF gets deleted. Missed once, the error surfaces at inspection, and the crew waits. In AODocs, the variation order is linked to the work packages and drawings it binds; on approval, the superseded revision leaves circulation, search and AI answers, and everyone holding it is told.
A version that leaves as an email attachment starts a life of its own at the supplier's: forwarded, printed, marked up, and nobody can say which copy the shop drawing was based on. In AODocs, contractors and suppliers work through controlled portals, with the same traceability as internal users. A transmittal carries its purpose and its acknowledgement, returned comments land on the right revision, and access ends when the contract does.
Autodesk Forma, Procore and Oracle Aconex run the model, the site and the exchange of drawings well. The contracts, permits, certificates, vendor data books and correspondence around them still live on folders and email, and that is where crews wait. AODocs governs those documents under the same lifecycle as the drawings and connects to the platforms instead of replacing them. In the evaluations we have run, the general-purpose document record usually sits outside the project platform.
| Capability | Your project platforms | AODocs |
|---|---|---|
| Model coordination, construction management, scheduling, procurement | Yes | Partner |
| Drawings and engineering deliverables under revision control | Yes | Yes |
| Commercial documents under the same lifecycle as drawings | Limited | Yes |
| Document governance across every type and every phase | Limited | Yes |
| Controlled sharing of every document type with external parties | Partial | Yes |
| Workflow engine for document-centric business processes | Limited | Yes |
| Retirement of superseded revisions, retention | Partial | Yes |
| AI that reads only the version in force | No | Yes |
| Your storage and your LLM | No | Yes |
| Same record after handover, for the life of the asset | Partial | Yes |
| Replacement of legacy ECM (OpenText, Documentum, FileNet) | Not applicable | Yes |
Integrations with Autodesk BIM 360 and Autodesk Forma, SAP and Microsoft 365, and an API-first platform on your cloud, your storage and your LLM: Amazon S3, Azure Blob Storage, Google Cloud Storage, SharePoint Embedded or Google Drive. Model coordination stays where it is.
Specialized project platforms are stronger for schedule, cost, RFI and submittal management, field workflows and model coordination. We do not replace those functions.
It's a big risk not to have any document control, that companies don't necessarily see directly, because a lot of time passes between when the document is generated and when the problem happens at the site.
Setting up AODocs for a new project now takes a few hours, and contractors work through controlled portals.
Read the story
In a one-hour session, we take one document class from one of your projects and show how it is checked, approved, retired when superseded and read by AIDA, without a person remembering to do any of it.
Request a demoStart with the next project, or with one document class on the current one.
