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AODocs

Centralize all contracts and easily manage your legal processes

Save precious time and budget. Start managing and coordinating all your company's contracts with one AI-powered solution.

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Google
Veolia
Whirlpool
Cabinet Office

One platform for every legal process

Contract Lifecycle Management

Centralize and secure all your contracts in a single cloud-based repository to remove silos, and create a single source of truth, along with granular permissions at the client level and/or contract level.

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Case and matter management

Store and manage all your legal documents in one unified platform. For each matter, store and access from one single place all associated information, documents and invoices. Also save and manage emails thanks to AODocs' integration with Outlook and Gmail.

Entity Management

With AODocs entity management solution, you will finally benefit from a comprehensive view of your subsidiaries and related corporate information and documents. Details on capital, shareholders, legal representation, power of attorneys and any corporate event will be accessible in a couple clicks.

Intellectual Property Portfolio Management

The stakes are high when you manage IP rights. With AODocs, you can manage your entire IP portfolio (brand, domain name, patent, etc.) in one single platform and be sure to never miss an IP renewal again.

Robust and flexible SaaS platform

Combine process automation and document management, at scale, while controlling where and how your content is stored.

Google Workspace

AODocs offers unparalleled integration with Google Workspace. Access your documents from your Google Drive interface. File emails and documents to AODocs directly from Gmail. Seamlessly open and edit Google Docs, sheets, and slides. And leverage all Google real-time collaborative features.

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Google Workspace

Microsoft 365

Let your staff use their favorite Microsoft services and features, augmented with Copilot AI, for optimal productivity. Control the lifecycle of your Teams spaces and easily access your AODocs controlled files from Teams. Boost efficiencies by capturing emails with an easy to use Outlook add-in.

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Microsoft 365

E-signature integration

Send contracts for e-signature directly from AODocs, keep track of signature status, and automate the filing of signed contracts in your centralized repository.

E-signature integration

Email filing

AODocs' Outlook add-in and Gmail add-on allow you to import and file any or all emails, and link them to a contract or a client/service provider.

Email filing

Frequently asked questions

How long should a company retain contracts and financial documents?

There is no single period: retention requirements depend on jurisdiction and document type. Common anchors: accounting and financial records must typically be kept 6 to 10 years (10 in much of the EU, commonly 7 in US practice) while contracts are usually retained for their full term plus 5 to 10 years, covering the limitation period for claims. The reliable approach is a retention schedule per document type, applied automatically by your document management system, with documented, defensible disposal at the end.

What should a centralized contract repository contain beyond signed agreements?

Keep the contract's counterparty, type, responsible owner, effective date, status and relevant renewal dates with the signed agreement. Preserve the versions and review records needed by the team's process, and configure access for the appropriate roles. Consistent metadata supports retrieval and follow-up; central storage alone does not establish who can read or change each contract.

What should a contract process assessment map before evaluating CLM software?

Map the common contract types from request and drafting through review, negotiation, approval, signature, storage and renewal. Identify the people, systems and handoffs at each step. Record where responsibility is unclear or work waits for action. This creates a set of process requirements against which software can be evaluated.

Who should be able to access contracts in a centralized repository?

Grant access according to the person's role and the contracts they need for their work. Define who may read, update or administer each record, then review access when responsibilities change. A centralized repository does not mean every employee can access every agreement; permissions need to be configured around the organization's confidentiality requirements.

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