Legacy systems may be holding businesses back. To stay competitive in a cloud- and AI-driven world, organizations need modern tools that accelerate—not hinder—productivity. That’s why Google and AODocs have partnered to offer a seamless, future-ready alternative—empowering enterprises to confidently switch from SharePoint on-premises to Google Workspace and unlock faster, safer, more compliant, and future-proof document management.
For many enterprises, SharePoint on-premises has long served as the foundation for document management. But in today’s fast-moving digital landscape, legacy systems are becoming less reliable drivers of productivity. As cloud-native platforms and generative AI reshape how organizations operate, outdated infrastructure can limit performance, stifle innovation, and slow responsiveness to change.
Modernizing your document management strategy is no longer just an IT upgrade—it’s a business-critical decision. Forward-thinking organizations are moving to platforms that not only meet today’s needs but also unlock the full potential of AI-driven collaboration and automation.
That’s why Google and AODocs have partnered to provide a clear path for replacing legacy DMS platforms like SharePoint on-premises with a modern, future-ready alternative built on Google Workspace. This joint solution empowers organizations to migrate their business-critical documents with confidence—ensuring continuity, enhancing productivity, and accelerating ROI.
This joint initiative is designed to remove the last major roadblock many companies face when evaluating Workspace: “But what about SharePoint on-premises?” Now, there’s a clear answer.
How AODocs Replaces SharePoint on-premises—and Improves Upon It
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Seamless, Large-Scale Migration
Whether your organization relies on SharePoint Server 2016, 2019, or a combination of on-prem and cloud deployments, AODocs can help migrate tens of millions of documents—complete with metadata, permissions, and version history. The cloud-native migration tool, Migrate for AODocs, automates the heavy lifting, so your team can make the switch with minimal disruption.
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AI-Enabled Document Management
Accelerate with confidence your processing of business documents with trusted AI that works at enterprise scale. Automatically extract data from RFPs, contracts, and claims in seconds, classify documents, summarize and review files, and translate content into multiple langauges—saving invaluable hours of manual work. With AIDA, the AODocs Intelligent Document Assistant, get instant, reliable answers from your verified and validated files. Automate reviews and workflows with full compliance and traceability so that you’re always audit-ready. Choose your preferred LLM and build custom AI agents tailored to your business needs.
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Unified Document Control and Workflow
AODocs doesn’t just replicate SharePoint functionality—it improves on it. The platform provides flexible, user-friendly, scalable tools for document control, validation workflows, and compliance automation. It also replaces plugins like Nintex out of the box.
- Native Integration with Google Workspace and GCP
Once documents are migrated to AODocs, teams benefit from the full power of Google Workspace and Google Cloud. This includes deep integration with Drive, support for hybrid Microsoft/Google environments, and the ability to activate advanced AI tools like Google’s Agentspace and AODocs Trusted AI for DMS. AODocs also contributes to optimizing GCP consumption, helping customers maximize their cloud investment.
Customer Examples and Stories
📌 Customer Story #1: Suez Water Technology Solutions
Suez WTS replaced SharePoint Online with AODocs to manage documents related to more than 9,000 engineering and construction projects—over 14 million files in total, including design documents, contracts, and technical drawings.
To minimize disruption to over 2,000 active users, the first half of the content—about 7 million files—was migrated in phases throughout 2024, leveraging weekends and a sequential migration plan. The remaining 7 million archive files were migrated in Q1 2025, using a more accelerated timeline due to the lower operational impact of archived content.
The migrations were performed live, without halting user access, and were supported by a distributed AODocs team across the US and Europe to ensure near-continuous coordination with Suez.
📌 Customer Story #2: Ascension Healthcare
AODocs has been a key digital transformation partner for Ascension Healthcare, one of the largest non-profit health systems in the United States, with over 135,000 employees. Since 2019, Ascension has migrated over 10,000 legacy SharePoint sites—both on-prem and online—to AODocs’ secure, cloud-native platform tailored to healthcare. What began with corporate-level sites evolved into an enterprise-wide rollout supporting nearly a million documents across libraries and functions including Legal, Compliance, Imaging, Finance, and Telehealth.
This partnership emerged as Ascension restructured operations to focus on outpatient care and telemedicine. AODocs has helped power that shift with configurable metadata, seamless integrations, and automated workflows—all built to meet strict regulatory requirements like HIPAA and CMS. Custom deployments include solutions for pastoral care prayer requests, interpreter-inclusive patient scheduling, and vendor management. Together, AODocs and Ascension continue to co-develop features that align with clinical and operational priorities—laying the groundwork for potential AI-powered innovations in metadata extraction and retention enforcement.
📌 Customer Story #3: Equifax.
Equifax, one of the three major credit reporting bureaus in the U.S., fully decommissioned its SharePoint and Lotus Notes environments with AODocs—extending access to all 24,000 employees. With AODocs as their central document management platform, Equifax manages a rapidly growing number of libraries and documents, supporting a wide range of business functions across global teams.
As Equifax expanded internationally through multiple acquisitions, AODocs’ SharePoint migration tool enabled fast, secure transfers of business-critical documents from acquired entities—ensuring operational continuity. Since the initial migration, Equifax has deployed dozens of use cases, from Contract Management and Compliance to Business Case Reviews and the innovative “Ask Legal” system. Leveraging AODocs’ APIs and flexible workflows, Equifax has delivered scalable, high-impact solutions that empower business teams and drive ongoing transformation.
What’s Next?
This partnership makes it easier than ever for organizations considering a move to Google Workspace. AODocs fills the SharePoint on-premises gap—in a secure and scalable way, and with the power of Google Cloud behind it.
Together, Google and AODocs are providing a clear path forward for modern document management—one that’s designed for agility, compliance, and the AI-enabled workplace.
🔗 Learn more about Legacy Replacement with AODocs
🔗White Paper: Migrate to Modernize: Document Migration, Done Right
