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Files in AODocs
“Now, new employees who log into Google Drive for the first time have access to a library that they can start looking through to educate themselves.”
When Nick found AODocs, he was hopeful that it would allow the team to fully adopt Google Drive and eliminate the other tools that people were using to store and share their files. He started by testing AODocs with a small internal team that often interacted with other departments. Previously, they were using a combination of Google Drive and Dropbox. Nick’s goal was to try to get everyone’s data in one place. So, he sat down with them and went over AODocs. He found that they took to it quickly.
“I started marching through each department and doing my song and dance about security, centralizing data, and the ability to push a folder to every member of the team,” he explained. “I thought that was incredibly valuable because now new employees who log into Google Drive for the first time have access to a library that they can start looking through to educate themselves.”
From there, Nick began to import files from the old server to AODocs and created AODocs libraries for each department based on their individual security requirements.
“Before AODocs, our employees couldn’t work with Microsoft Office. They would have to download a file, edit it, and then re-upload it to Drive,” explained Nick. “There were issues where they would open one version in Google Sheets and one in Excel and then not know which one to use.”
Now, Common Sense employees can work on Microsoft Office files directly in their browser. For example, the video team uses Microsoft Word to write their video scripts. With AODocs, they can work on Word documents directly in their browser then send them to the editorial department for approval before creating the video and posting it on the website.
“If you prefer working in Office, you can keep using it while working on your file in Drive. That’s why I like AODocs”, said Nick. “You can make the changes, lock your file so nobody else can overwrite it, and then once you close your browser, it’s automatically saved.”
Nick explained that, overall, people are much happier working with AODocs and Google Drive. The security problems that they once faced have been solved and it’s made collaboration across teams much easier. “Collaboration is so much better and natively working in the browser is a lot stronger,” he concluded.
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